Refund Policy and Withdrawal Information

Students Making Class Changes

Students may add and/or drop classes until the last day to add or drop. These dates are listed on the Academic Calendar. After the final drop deadline, there will be no refunds given for class withdrawals.

APU realizes that extenuating circumstances may sometimes impact a student’s ability to complete the semester. After a student begins attendance in a term and then stops attending all of his or her classes during the term, depending on the circumstances, it may be classified as a “withdrawal,” “leave of absence,” or “dismissal” from the university. For the purpose of charges assessed and financial aid eligibility listed below, a leave of absence and a dismissal will be handled the same as a withdrawal from the university.

Official Process: Withdrawal or Leave of Absence

Contact the Office of the Associate Dean of Students. Before ceasing attendance during the term, students are advised to consider how much they might be charged, how much financial aid they might receive, and how not completing classes might impact the student's ability to receive financial aid in future years (SAP policy).

Withdrawing Prior to the 60-percent Point in the Semester

If a student drops a class on or before the drop deadline, no tuition will be charged for that class. After the drop deadline, if a student withdraws from one or more classes but is still attending other classes, the student will be charged tuition for all of his or her classes (including the withdrawals). However, in the event a student withdraws from all of his or her classes after the drop deadline, charges and financial aid will be calculated as follows:

Charges

Tuition: prorated per day
Fees: not refundable
Room: proration set forth in on-campus housing policies
Board: prorated weekly, based on the 15-week term

Financial Aid

Financial aid: prorated per day (assuming the student has completed all requirements, the admission file and financial aid file are complete, and all loan application steps have been completed prior to the last date of attendance)

On extremely rare occasions, the university will decide to reduce or remove a student’s tuition. When this happens, the university also reserves the right to reduce or remove the institutional aid that was awarded.

Withdrawing On or After the 60-percent Point in the Semester Charges

The student will be charged in full.

Financial Aid

The student will receive full financial aid (assuming the student has completed all requirements, the admission file and financial aid file are complete, and all loan application steps have been completed prior to the last date of attendance).

On extremely rare occasions, the university will decide to reduce or remove a student’s tuition. When this happens, the university also reserves the right to reduce or remove the institutional aid that was awarded.

The Federal Government’s “Return to Title IV” (R2T4) Policy

If a student withdraws from all courses in a traditional 15-week term or doesn’t complete all the sessions of a modular (sequential) course schedule, in some cases the student only earns a portion of the financial aid already received. APU is required by federal law to use a prescribed formula to calculate the unearned portion of the financial aid received and return it to the federal government’s Title IV programs.

Traditional 15-Week Semester R2T4 Policy

The percentage of Title IV financial aid earned is determined by dividing the number of days the student completed in the semester, by the total number of days in the term. If the student attended 60 percent or more of the days in the semester, the student may keep all of the aid originally received. If less than 60 percent, the government determines how much Title IV aid the student earned (the percentage multiplied by the total amount of Title IV aid received).

Example

If there were 109 total days in the semester and the student completed 54 days, the student would earn 49.5 percent of the Title IV aid received (54/109 = 49.5 percent).

In the example, the student originally received the following federal awards for the semester:

Unsubsidized Direct Loan$3,484
Subsidized Direct Loan$2,737
Pell Grant$1,250
Total Federal Aid$7,471

Per the government’s formula, the student earned $3,698 (49.5 percent x $7,471 = $3,698):

Unsubsidized Direct Loan$0
Subsidized Direct Loan$2,448
Pell Grant$1,250
Total Federal Aid Earned$3,698

Next, APU determines the amount of aid that must be returned to the Title IV programs (total federal aid originally received minus aid earned).

Total Federal Aid Originally Received$7,471
Total Federal Aid Earned– $3,698
Total Federal Aid to be Returned$3,773

The student is responsible for any owing balance this may cause on the student’s APU account.

Treatment of Unofficial Withdrawals

If a student fails to officially withdraw and receives a combination of all FsFNs, INs, and NCs as grades for the semester, the Department of Education considers the student to have unofficially withdrawn from classes. APU is required to investigate and determine when the student actually last attended class, and then perform the required R2T4 calculation. If the date of withdrawal cannot be confirmed, the R2T4 calculation is computed using a 50-percent completion rate. This process is usually completed well after the end of the semester, once grades are submitted.